Create a gear list from a diagram

When to use this

Use when you need a pack list or procurement breakdown pulled from the same devices on your signal-flow diagram — quotes, truck pack, or client approval.

Pro required

Creating and editing gear lists requires Pro. Free users see Send to gear list in Export with a Pro badge — upgrade or start a trial to create lists.

Prepare the diagram

1. Open a saved diagram with devices placed and named (double-click headers for aliases — CAM-1, CONSOLE, etc.)
2. Save with Update Project before sending to a gear list

Send from Diagram Builder

1. Header → Export → Send to gear list
2. Confirm Create gear list from this diagram — collects devices, cables, and related gear from this diagram
3. Click Create gear list

Tip: Gear lists read from diagrams, racks, and LED walls — they do not store gear themselves; they roll up project data into one editable breakdown.

Or create from dashboard

1. /diagrams → Gear List tab
2. Create gear list — name the list (e.g. Main stage AV gear list)
3. Edit the list and add diagrams, LED walls, and racks to include in the rollup
4. Select a list in the sidebar to view line items, cables, and pricing columns

Review and export

1. Open the gear list — verify device quantities match the diagram
2. Add manual line items for gear not on the diagram (cases, consumables)
3. Export from the gear list view or include in a tech pack PDF when available

Best practices

• Re-send or refresh after diagram rev bumps — stale lists cause wrong case prep
• Name instances on the diagram before sending — rollup uses canvas aliases and template names
• Include linked rack and wall projects in one gear list for a full-show breakdown

Common issues

• Send to gear list shows Pro crown — upgrade on Billing
• Empty line items — diagram has no placed devices, or list has no projects selected
• Counts do not match — duplicate device instances vs template names; review Connections for cable rows separately